How to Make an Event QR Code for Calendar Invites
Let attendees add your event to their calendar with one scan. Here is how event QR codes work and how to build one.
What an event code holds
An event QR code encodes a small calendar entry, title, location, start time and end time, using the same standard your calendar app uses for invitations. Scanning it offers to create the event on the spot.
Because the details are in the code, there is no link to a page that might disappear later.
Building one
- •Choose the event content type.
- •Enter a clear title attendees will recognise.
- •Add the venue or address as the location.
- •Set the start and end times.
- •Export and place the code on invitations, posters or screens.
Get the time zone right
Calendar entries are sensitive to time zones. State the zone clearly in your printed materials so an attendee scanning from elsewhere knows whether the time will adjust. For local-only events this is rarely an issue, but for anything with remote guests it matters.
Pair it with a human-readable line
Always print the event details in text next to the code. Not everyone will scan, and the code is useless if the surrounding poster does not also say what, where and when.